Title: Director, Finance & Administration
Location: Philadelphia, PA (Onsite) 

Acquired Philadelphia is a full service talent acquisition consultancy partnering with businesses locally and nationally to acquire and retain the right talent. We are on a mission to disrupt the outdated and overpriced Recruiting and Staffing industry. 

Our client, a leading media firm, is seeking a Director, Finance & Administration to support their fast-paced environment across three office locations: Philadelphia, Harrisburg, and Pittsburgh. This role ensures finance and operational efficiency while managing outside vendors and consultants. 

Responsibilities

• Oversee AP/AR processing through QuickBooks Online, including invoicing, AR follow-ups, reimbursements, and vendor payments.
• Collaborate with the CFO on monthly account reconciliations and financial closeouts.
• Prepare weekly, monthly, and quarterly financial reports for leadership review.
• Manage payroll processing, 401(k) contributions, and compliance requirements.
• Handle vendor and client onboarding, including contract management and ensuring compliance with tax documentation (e.g., 1099s).

• Maintain relationships with IT and facilities management vendors to ensure smooth operations across three office locations.
• Oversee required business compliance reporting, including lobbying filings.
• Manage insurance policies, including liability and workers' compensation coverage.
• Serve as the point of contact for HR vendors, coordinating with external consultants on recruitment, employee policies, and training initiatives.

Qualifications

• Experience: 10+ years in financial administration, and office management, ideally within a small business or agency setting.
• Technical Skills: Expertise in QuickBooks Online, proficiency in Bill.com, Microsoft Office Suite, and payroll systems (Paylocity preferred).
• Key Competencies:
  • Strong organizational and time management skills with a high attention to detail.
  • Demonstrated experience managing financial operations, including journal entries and accrual-based P&L.
  • Excellent communication and problem-solving skills with a focus on efficiency and results.
  • Ability to thrive in a fast-paced environment while managing competing priorities.